Keep the proof with the person
Training, certificates, evidence, professional registrations, CPD and appraisals stay on the right staff record.
Staff training and compliance software
Staff training and compliance software that shows what needs attention.
See who is trained, what is overdue and where evidence is missing in seconds. Keep training records, evidence, policies, CPD, professional registrations and development records together, with reminders and audit packs ready when needed.
14-day trial. No card. Start with test data.
What you can check before you buy
See the product and the details for yourself.
Open the sample workspace, review current prices and read the security information. Start a trial with test data when you are ready.
Open the sample workspaceSee the Action Centre, Training Matrix, evidence workflow and Audit Pack with safe demo data.See current pricingReview plan prices, staff limits and included features before starting a trial.Read the security reviewCheck the infrastructure, data-handling approach and current security information.About SkillProofSee who founded SkillProof, how it supports training, compliance and development, and where internal Activities fit.
Stop chasing the spreadsheet.
It works until a certificate expires and nobody spots it. SkillProof keeps the live picture in front of you.
Before SkillProof
Records spread across tools
- Training spreadsheets have to be updated by hand
- Certificates are saved in inboxes and local folders
- Renewal dates are spotted after the deadline
- Managers chase records one person at a time
- Reports need rebuilding before reviews or audits
Live workspace
With SkillProof
- One live matrix shows what needs attention
- Evidence sits on the staff record it belongs to
- Reminders go out before renewal dates pass
- Automated reminders reduce routine chasing
- Audit packs export from current records
Records, reminders and proof in one workflow.
Automate the follow-up
Overdue training, missing evidence and upcoming renewals become a clear list of work, with reminders before deadlines pass.
Pull evidence together faster
Export an audit pack from current records for a site, team or your whole organisation. No spreadsheet rebuild.
Give each team the view they actually use.
Staff
See what needs doing next and upload certificates from a phone when asked.
Managers
See your team's gaps, review evidence and follow up overdue actions without building a report.
Admins & HR
Set the rules once and see training, reminders, registrations and reports across the organisation.
When records are requested, export the proof in minutes.
Pick a site, team or organisation. Include gaps, missing evidence, registrations, CPD and renewals from current records, without rebuilding a spreadsheet.
Example audit pack data
24
staff in scope
7
sections included
42
missing items
18
renewals tracked
For teams that need to evidence training and compliance.
View all industriesCare homes
Keep induction, mandatory training and evidence visible across each home.
View pageHealthcare
Track certificates, CPD and professional registrations before renewal dates slip.
View pageEducation
Keep safeguarding training, staff evidence and CPD ready without rebuilding spreadsheets.
View pageCharities
Keep volunteer and staff training records ready for trustees, funders and audits.
View pageProfessional services
Track CPD, competence evidence and review records across busy teams.
View pageFinancial advice
Keep adviser qualifications, memberships, SPS, CPD and manual checks connected.
View pageManaging records for multiple clients?
See the separate SkillProof Consultancy workspace.
Use one portfolio while each client keeps ownership, billing and control of access.
Pricing
Plans for replacing training and compliance spreadsheets.
No card required. Start with test data, check the Training Matrix, Action Centre, Evidence Requests, Policies, Registrations, Reports and Audit Pack, then choose a plan when you're ready.
Save 2 months when billed annually.
Starter
Best for one site replacing a spreadsheet.
£49
per month
For smaller teams replacing spreadsheets.
Staff capacity50 included, expandable to 100
Plan highlights
- 1 site
- Training records and library
- Training by role
- Dashboard and compliance matrix
Growth
Most popularBest for growing teams with managers and recurring reports.
£129
per month
For growing teams with up to 5 included sites, managers and recurring reports.
Staff capacity150 included, expandable to 250
Plan highlights
- Everything in Starter
- 5 sites included and departments
- Managers and manager dashboards
- Activities, forms, assessments and Sessions
Professional
Best for larger organisations needing advanced controls.
£299
per month
For larger organisations needing organisation-wide oversight, advanced governance and controlled approvals.
Staff capacity300 included, expandable to 500
Plan highlights
- Everything in Growth
- 20 sites included
- Advanced reports and trends
- CPD and development reporting
Enterprise
Best for complex rollouts, integrations or tailored setup.
Custom Pricing
For complex organisations needing security, integrations and tailored support.
Staff capacityUnlimited staff
Plan highlights
- Everything in Professional
- Tailored sites and workflows
- SSO, API and integrations scoped with SkillProof
- Security controls implementation
Common questions
Is SkillProof a training provider or an LMS?
No. SkillProof records training, evidence and renewals rather than delivering courses. Internal Activities can collect acknowledgements, checklists, simple knowledge checks and sign-offs, and SkillProof can work alongside the training providers or LMS you already use.
Which organisations is SkillProof for?
SkillProof is designed for UK organisations that need to evidence staff training and compliance, including care homes, private healthcare, education, charities and professional services. The setup adapts to each sector's records and requirements.
Can it produce an audit pack for inspections?
Yes. You can export an audit pack from current records, including training gaps, evidence, registrations, CPD and renewals, scoped to a site, team or your whole organisation.
Can staff upload their own evidence?
Yes. Staff receive a request and upload certificates from a phone or computer. You review and approve the upload, and the evidence links to the right training record.
What can the Activities module be used for?
Use Activities for internal acknowledgements, declarations, checklists, simple knowledge checks and manager or trainer sign-offs. Assign them to the relevant staff or teams, then keep the accepted outcome with the linked training record where configured.
Does it track professional registrations like NMC and GMC?
Yes. SkillProof stores registration details, tracks renewal and expiry dates, holds the evidence and reminds you before anything lapses. Quick links to official registers help with manual checks.
Do I need a card to try it?
No. The 14-day trial needs no card. You start with test data and invite real staff only when you're ready.
Try it with sample records first.
Start with test data, check reminders and reports, then add real staff when you're ready.
Prefer a walkthrough? Book a demo